Good news can be simplified into a template. The salary increment letter sample template lets you share the news of an increase in salary in the form of a letter. If want to give your employees some good news, a salary increment letter sample template decreases the time you spend formatting. It also makes sure that you have the important items such as the name of the company, the name of the employee and the salary increase. The salary increment letter samples do give you room to personalize it. Do not forget to answer important question like when the increase will be effective.
A salary increment letter sample can also be used by the employee to request a salary increase. Before you ask your boss for a raise, make sure your presentation is professional. A salary increase letter is the first step in requesting a raise. A salary increase letter lets you state all the reasons the raise has been earned by you. Your past job performance, achievements and your longevity can all be discussed within the letter. If you are aware of any issues within the company, you can also bring it up in this letter. The letter is supposed to spark open dialogue between you and your boss.
If you are ready to send your employees, the great news. You can download a salary increment letter template today. Here are 5 samples to help you with you task.
If you are an employee who is struggling with what to say in their salary increase letter, download one of our free templates to get inspiration and to make sure your formatting is professional. It can make the difference in you being successful or not.
Table of Contents
Sample Salary Increment Letter to Employee,
It is the wish of every employee to receive better pay for the work done. Not many employers will, however, grant this better pay automatically. Indeed, many pleas for a salary increase do originate from the employees rather than the employers. They have to draft a salary increment letter to that effect.
This is basically a letter that seeks to implore the employer to consider raising the present salary. Its tone is persuasive as any harshness in the language may scare away the employer from acquiescing to that demand. Knowing how to draft one is definitely a great thing to do.
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How to Write a Salary Increment Letter to Employer
- Introduce the letter positively. Start off on a positive note. Make it plain to your employer that you have indeed enjoyed every bit of your time. At the same time, let your employer know how much value you have derived from working with them and how your continued stay at their facility is likely to enrich you.
- State the reason for a salary increase. Move now to state the exact reasons you desire a salary increase. Avoid the usual reasons like high costs of living or having stagnated at the same salary level for too long. Instead, draw a connection between your own productivity on the one hand and the amount of money you receive in return.
- Substantiate your reasons with hard facts. Needless to say, you have to substantiate your reasons with hard facts. This could include drawing a comparison between your earnings and those of other companies but who nonetheless do more or less similar jobs as you. Try also to match the same with the government rules and regulations.
- Suggest an amount. It is always good to suggest a rough amount of money you anticipate. This is to give your boss a rough picture of just how much you anticipate from him. It is important that you be realistic in your demands. Factor the profitability of the firm you work for as a sure way of setting the right amount.
- Conclude it yet on another positive note. Finish off on a positive note just as you had started out earlier. Positivity here denotes a willingness to negotiate further. Never issue any threats of either quitting the job or going on a go-slow as this might make life unnecessarily difficult for you. Guarantee him of any cooperation he might need to be able to make sound decisions.
Salary increment letter sample
5501 leavenworth street,
Omaha ne 68106,
Mr. Dedan cooper,
Human resources manager,
4251 south 144th street,
Omaha ne 68137,
Re: request for salary increment
As you know, i have been working for your firm for the last 5 years in job group h. I have indeed enjoyed and keep appreciating the wonderful opportunity you have accorded me to make a decent living.
Whereas i have appreciated every bit of my time here, i feel that my pay has not kept up with my productivity in your firm.
When i joined you, i was only a diploma holder. I have since upgraded my education to the bachelor and then to master’s degree levels. As per the prevailing labor laws, the base bay of a master’s degree holder ought to be $18 per hour, that is a far cry from the current $10 that i am earning.
I hence implore you to consider revising my pay upwards. Many firms have already indicated the intention of hiring me.
I do not want to travel that path though because i would wish to grow with your firm and someday assume the position of the chief executive officer.
Reach me for any issues or clarification.
Things to Include In Your Salary Increment Letter:
- Address. You have to include two addresses here. The first is yours while the second is the one that belongs to the firm that you work for. You should speak to the human resource manager as he is the one that is generally tasked with the responsibility of administering such requests.
- Subject line. Move on now to state in a sentence exactly what you want. Be firm and explicit in your stance to ward off any ambiguities. It is also necessary to familiarize your reader with the fact that you want a salary increase, nothing else.
- Introduction. Now introduce your letter. Reveal that you are an employee of the firm. Appreciate your employer for giving you time and opportunity to work for him. Then, get straight to the point of requesting the target salary. You may also consider placing a range of amounts that are you comfortable with.
- Accomplishments. As part and parcel of building your case, you may also consider highlighting some achievements you have made or attained while working for that firm. These could include ‘employee of the year,’ increase in productivity and so on. They will make your employer consider your plea a bit seriously.
- Sign-off and signature. Like any other letter, this one also has to be signed off completely with a signature. Complement this by thanking your manager for his time and consideration well in advance. As always keep the letter brief and concise in order not to bore your readers with unnecessarily long details.
Things to Avoid When Asking For Salary Increment:
- Acting as Though You Are Entitled – You may have been working at the same company for a long time but if you only do the bare minimum of work that you need to each day you have not really done anything to deserve a raise. Acting as though you are entitled to a raise when you have done nothing to earn it is not going to get you anywhere.
- Bringing Up Other Grievances – Asking for a raise should only be about your performance at your job. The chances are that your boss is aware of any issues that are occurring around the office and complaining about these is only going to make you appear self-absorbed.
- Asking at The Wrong Time – If your company is going through a rough patch at the moment and sales and profits are not what they were then this is not a good time to ask for a raise. It will make you look greedy and appear as if you do not really care about the company as a whole.
Tips for writing a salary increment letter
- Address the letter appropriately. You should address the letter appropriately. All matters of pay are usually handled by the human resource department. That means the letter has to be addressed to a human resource manager. Then again, it is important also to notify your line manager.
- State clearly why a salary increment is warranted. It is absolutely essential that you state clearly why a salary increment is warranted. Some of the award-winning reasons could be a spike in the profitability of the firm, you putting in extra hours, an improvement in your own productivity, and a raise in your educational status.
- Refrain from unnecessary comparisons. While drafting this letter, stay away from comparing yourself with other companies or colleagues. If you have to make any comparisons, it should be against the prevailing industry standards or trends. Each employee is generally answerable to the company directly, not through proxies. Moreover, each is answerable to the company alone.
- Highlight your own achievements. To boost your own chances of receiving the raise, you should also highlight your own achievements. These could include any awards or recognitions you have achieved, extraordinary feats you have attained and the extraordinary contributions you may have made to the company.
- Maintain a polite language. You should also maintain a polite language all the while. Though employees are generally allowed to seek salary increments, it is still the discretion of the employer to give it or not. Shouting, yelling or threatening the employer is a sure way of forfeiting this privilege.
Our long and laborious look into the salary increment letter comes to an end there. We trust that you have obtained every insight you need to draft yours properly. With that in mind, we challenge you to move with haste now and do it well. All the best as you set out!