Team meetings are crucial to collaborative success, but it can be difficult to get everyone on the same page. If you often find yourself unprepared, wandering between topics, and struggling to keep everyone’s attention, it is most likely due to a poor meeting outline. A strong meeting outline will keep everyone focused on the task at hand, save time, and assure that discussion ends only when all concerns have been addressed. If you struggle to create one, you may need a meeting outline template.
A strong meeting outline will first focus on topics. It’s important for all team members to be aware of the discussion’s starting point(s) as well as its planned direction. In addition, team members need to be prepared for each topic, so be sure to list any preparatory materials (e.g., a memo, press release, or news article) if discussion depends on them. Most important, a meeting outline should map out the process for addressing each topic or problem.
If you need examples, here are some templates, samples and formats to use:
All Day Meeting Outline Template
Training Agenda Outline Template
Staff Meeting Agenda Outline Template
Issue meeting agenda
Team meeting agenda Outline
Community Meeting Outline Template
Event Agenda Outline Template
Demonstration Meeting Outline Template
Printable Meeting Agenda Format
Meeting Minutes Outline Template
First Parent Meeting Outline for PDF
Blank Meeting Agenda Form Template
Mission-Focused Board Meeting Agenda Template
Tips for writing a meeting outline:
- Choose good topics – try to choose topics that everyone on the team cares about; otherwise, it’ll be easier for some team members to lose interest.
- Do the (time) math – make sure you know how much time is allotted for each topic so you can calculate the fair amount of time for each speaker.
- Follow the leader – whoever is leading a certain topic needs to be identified in the outline. If every team member is aware of his or her individual responsibility, the team will be prepared before the meeting has even started.