Today we have Tweets, instant messaging, social networks, texting, email and the memo. Thus, a good memo template is a virtual necessity in the modern office. Every office should have a format that they follow.
The business memo template available here can be used as a Word document or converted into an e-mail template. It can be saved as a PDF and sent as an attachment or posted on the company’s internal website. The method of sending the memo depends in part on who is supposed to see it and who is not.
The template depicted here is not fancy or complicated, but it covers the main points.
In big letters, it tells you it is a “Memo.” It is not a note, or a Tweet. It is something that somebody else, possibly your boss, wants you to know.
The template offers a place to list the recipient or recipient’s name and a place f the sender’s name. It also offers a “Cc” line for others who might have a passing interest. Finally, there is a space for a brief description of the subject matter.
Now the content of the memo is left up to the author. Some people get to the point and write a very terse memo. Others like to approach the subject casually, and others just fall somewhere in between.
Memos should be read. Sometimes, they convey good news, bad news, information, instructions, warnings and expectations.
Simply stated, the word “Memo” carries some weight. The things in your personal life are usually not part of the memo. There are exceptions, such as spending too much time on the company phone, using the company computer to peruse Facebook, or browsing the Internet for non-business reasons.
Thus, the memo is important. It does not need a lot of fancy artwork, category boxes, and things like that. The memo template that is available here will work for virtually every business in the country. You know where you work, if you have a job, so the memo does not have to name the company. If some company identification is needed, it can be included in the subject line.
We have many forms of communication. The memo will help in getting important messages to the right people.